Project management software is specialty software designed for the efficiency of project planning, scheduling, resource allocation and change management. Despite significantly improving efficiency, there are still many who hesitate to use the software, because it is considered an expensive investment. The fact is that project management software is actually very affordable, even for SMEs. In addition, there are many benefits you can get from using one, some of which are as follows.
1. Improved Project Planning
Project planning and scheduling are critical aspects of project management regardless of the methodology applied. With project management software, records of the previous project relevant to the current one can be accessed easily.
In addition, project managers can easily make consistent planning and prioritize tasks for project success. With a project management system, tasks such as allocating resources, identifying dependencies, setting deadlines, and analyzing projects can be easily completed in a short amount of time.
2. Enhanced Team Collaboration
Project team sometimes consists of members from various departments. Each of them has daily responsibilities as well, making it difficult for them to attend face-to-face meetings to stay updated on projects. This communication gap can create unnecessary delays in the projects as well as various problems that consume time, energy and costs.
One of the great advantages of project management software is that it effectively improves team collaboration. Through one platform, this tool allows all team members to seamlessly collaborate on tasks. Teamwork can still be maintained and enhanced without requiring team members to be in a face-to-face meeting.
3. Smooth Task Distribution
Project managers often find it difficult to fairly delegate tasks to their team members and this may affect the efficiency of the whole team. With a project management app, managers can easily assign tasks to the right persons and find out who is currently available. The only thing team members need to do is check notifications through the app and start working on assignments based on priorities.
4. Easier Project Progress Tracking
Through Kanban boards, stakeholders can easily see the status of projects. Team members can easily update the status of tasks and move them from one stage to the next using the drag & drop function. Project management software allows everyone who has access rights to monitor the progress of projects from time to time.
5. Better Controlled Project Costs
One of the main benefits of using a project management system is that it allows users to manage each resource effectively. During the course of the project, the chances of scope creep, the tendency of the project to get off track, may be quite high.
Project management software can help managers prevent those scenarios because it enables them to track everything in real-time and prevent project costs from skyrocketing.
6. Effective Remote Working
Physical location is no longer binding on the project. Project workers are scattered in various locations. Without a proper system, it is difficult to ensure the smooth running of a project when team members are not in one place. With project management software, all resources can be monitored and managed very well.
7. Improved Focus at Work
Project management software makes it easier for the team to set priorities in completing project tasks. A clear assignment of responsibilities enables team members to focus on their respective tasks rather than dealing with ones that are not their expertise. This in turn helps accelerate project completion.